This accessibility statement applies to Cheltenham Borough Council’s main website, cheltenham.gov.uk, and connected sites listed below:
- councillor and meeting information at democracy.cheltenham.gov.uk
- My Revenues and Benefits - your council tax, business rates and benefits account at openportal.cheltenham.gov.uk
- online forms at cheltenham.idoxds.com
- paying a parking fine at parking.cheltenham.gov.uk
- planning, building control and licensing applications at publicaccess.cheltenham.gov.uk
The online payments portal at civicaepay.co.uk/CheltenhamEstore has its own accessibility statement.
This website is run by Cheltenham Borough Council. We want as many people as possible to be able to use this website. For example, that means you should be able to:
- change colours, contrast levels and fonts
- zoom in up to 300 per cent without the text spilling off the screen
- navigate most of the website using just a keyboard
- navigate most of the website using speech recognition software
- listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)
We’ve also made the website text as simple as possible to understand.
AbilityNet has advice on making your device easier to use if you have a disability.
How accessible this website is
We know some parts of our website are not fully accessible and we are working with the Shaw Trust to identify any areas which don't meet accessibility standards.
We have listed areas of the site that we know are not fully accessible and will update this when the audit of our site has been completed:
- Many of our PDF downloads are not fully accessible to screenreader software
- Live video streams of our council meetings do not have captions
- Most videos do not have audio descriptions
Some of our forms may not let you use autocomplete accurately
Feedback and contact information
If you need information on this website in a different format like accessible PDF, large print, easy read, audio recording or braille:
- email firstname.lastname@example.org - please give us the web address (URL) of the page you would like in a different format
- call 01242 264234
We’ll consider your request and get back to you within 7 working days.
Reporting accessibility problems with this website
We’re always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, please contact the webteam:
- email: email@example.com
- call 01242 264234
The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS)
Contacting us by phone or visiting us in person
You can contact us using a text relay service, such as Relay UK by British Telecom, if you are D/deaf, hearing impaired or have a speech impediment. Our municipal offices have audio induction loops, or if you contact us before your visit we can arrange for British Sign Language (BSL) interpretion. Please note our offices are currently only open for appointments. Find out how to contact us.
Technical information about this website’s accessibility
Cheltenham Borough Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.
This website is partially compliant with the Web Content Accessibility Guidelines (WCAG) version 2.1 AA standard, due to the non-compliances and exemptions listed below.
We are working with our staff and suppliers to address all issues so that we can be fully compliant with WCAG 2.1 AA as soon as possible. We have produced a Digital accessibility policy to help us do this.
The content listed below is non-accessible for the following reasons.
Non-compliance with the accessibility regulations
Our main website: cheltenham.gov.uk
If you do a search using the main site search box, the results pages have numbered links at the bottom which aren't labelled properly. This means their purpose is not clear to a screen reader user. The numbered links refer to the pages of results. For example the link labelled "2" will take you to the second page of search results. This fails success criteria 1.3.1 info and relationships and 2.4.4 link purpose (in context).
Some PDF documents contain images or other non-text content that doesn't have a text alternative, so people using a screen reader can't access the information. This fails success criterion 1.1.1 non-text content.
Some PDF documents do not provide information on the structure or the roles of components to help you navigate, such as headings. This fails success criterion 1.3.1 info and relationships.
The reading order of some PDF documents is not correct, making it difficult to access these using a screen reader. This fails success criterion 1.3.2 meaningful sequence.
Website privacy pop-up
Buttons in the privacy pop-up are just labelled 'agree' and 'disagree' without a clear indication of what these refer to. This fails success crition 1.3.1 info and relationships.
Idox online forms
Some of our online forms are provided by a third party (Idox) - for example the report an abandoned vehicle form and some of our licensing forms. These forms are found at cheltenham.idoxds.com.
Radio buttons on our Idox forms don’t have field sets or legends which means they are not linked to the question being asked. This makes it difficult for screen reader users to understand the purpose of the radio buttons, which should allow you to choose one option from a list. This fails success criteria 1.1.1 non-text content; 1.3.1 info and relationships; 3.3.2 labels or instructions and 4.1.2 name, role, value.
Idox Public Access
Public Access is third party software provided by Idox which enables customers to view and comment on planning and licensing applications. There are a number of accessibility issues with Public Access which are listed below:
- error messages on some forms contain invalid mark-up, which affects how screen readers parse and announce this content. This fails success criterion 1.3.1 info and relationships
- there are instances of non-unique HTML IDs, which is invalid mark-up, which affects how screen readers parse and announce the page content. This fails success criterion 4.1.1 parsing
- some image buttons do not have suitable alternative text descriptions, which means visually impaired users will not be informed of the button’s purpose. This fails success criterion 2.4.4 link purpose (in context)
- some form inputs are missing a corresponding label, which affects how screen reader technology announces this content. This fails success criterion 3.3.2 labels or instructions
- headings on some pages are not in a logical hierarchy order, which can affect how content is announced by screen reader technology and keyboard-only navigation. This fails success criterion 2.4.6 headings and labels
- the re-Captcha widget does not use sufficient colour contrast for some elements and may be difficult to use with the keyboard. This fails success criteria 1.4.3 contrast (minimum) and 2.1.1 keyboard
- the map searching widget sometimes use tables for layout, do not always receive focus, and are not accessible by keyboard navigation. This fails success criteria 1.3.1 info and relationships and 2.1.1 keyboard
- content is not contained in semantic landmark areas, which affects how assistive technologies interpret and announce the content. Using page landmarks is recommended in success criterion 1.3.1 info and relationships
Jadu online forms on cheltenham.gov.uk
There is no error message when a customer makes a mistake filling out these forms, such as not completing a required field. The only indication of an error is that the field changes colour from grey to red. Also the focus moves to the top of the page.
We do not plan to fix these forms. We are in the process of replacing our Jadu forms and believe that fixing them would be a disproportionate burden within the meaning of the accessibility regulations. We aim to replace all Jadu forms by 31 March 2023.
FAQ pages on cheltenham.gov.uk
For example our list of frequently asked questions about elections and voting.
The page titles for each category of FAQ are not unique and don't give a full description of what you will find on the page. This could made it hard for some users to understand the page's purpose or content. This fails success criterion 2.4.2 Page Titled: Web pages have titles that describe topic or purpose.
We do not plan to fix this issue as we are phasing out the use of these FAQ pages.
Content that’s not within the scope of the accessibility regulations
PDFs and other documents
Some of our PDFs and Word documents are essential to providing our services. For example, we have PDFs with information on how users can access our services, and forms published as Word documents. By December 2022, we plan to either fix these or replace them with accessible HTML pages.
The accessibility regulations do not require us to fix PDFs or other documents published before 23 September 2018 if they’re not essential to providing our services.
We are working to make sure PDFs or Word documents we publish from September 2022 will meet accessibility standards.
What we’re doing to improve accessibility
- We're working with the Shaw Trust to identify and fix areas of our website that don't comply with the regulations
- We've written a digital accessibility policy to help us further improve and maintain the accessibility of our online services
- We need to decide how we'll carry out future audits of our site
- We're working to replace PDF and Word documents with web pages and online forms where possible
Preparation of this accessibility statement
This statement was prepared on 8 January 2021. It was last reviewed on 2 September 2022.