You must let certain people know in writing that you are going to make an application or give them a copy of it after submission. For each person there will be separate declarations in the application form that you will need to complete to declare that you have notified them.
The people who need to know about it are:
- any mortgage lender for the property to be licensed
- any owner of the property to which the application relates (if that is not you), for example the freeholder and any head lessors who are known to you
- any other person who is a tenant or long leaseholder of the property or any part of it (including any flat) who is known to you other than a statutory tenant or other tenant whose lease or tenancy is for less than three years (including a periodic tenancy)
- The proposed licence holder (if that is not you)
- The proposed managing agent (if any and if that is not you)
- Any person who has agreed that they will be bound by any conditions in a licence if it is granted
You must tell each of these people:
- your name, address, telephone number and email address or fax number (if any)
- The name, address, telephone number and email address or fax number (if any) of the proposed licence holder (if it will not be you)
- Whether this is an application for a property licence under Part 2 or 3 of the Housing Act 2004
- The address of the property to which the application relates
- The name and address of the local housing authority to which the application will be made
- The date the application will be submitted
A fit and proper persons declaration form should be completed and signed for all relevant people.