Temporary Event Notices (or TENs) can be used to allow licensable activities to be carried out on a one-off or occasional basis. They are the most appropriate type of authorisation for small-scale, one-off events, such as community, school and charity fundraising events, at which it is intended to sell or supply alcohol, provide regulated entertainment, or sell hot food/drink between 11pm and 5am.
TENs may also be used by licensed premises to increase the scope of their licence for a one-off event, for example, to allow the hosting of a live music event in a venue not usually permitted live music, or to allow an extra hour for the supply of alcohol on a special occasion.
There are some restrictions on how TENs may be used.
- TENs can be used for events where up to 499 people are expected to attend, including staff and performers.
A premises can use up to 15 TENs in a calendar year covering a maximum total of 21 calendar days in that year (a calendar day starts at midnight , so a TEN running from 11pm to 1am would count as two days).
Each TEN can last up to 168 hours (7 days) from start to finish subject to the above limits.
There must be at least 24 hours between the end of one TEN and the start of another.
An individual (or a group of associates, business partners or family members) may only give five TENs per year - unless they hold a Personal Licence, in which case they may give 50.
No more than two of the five TENs (or ten of the 50 for Personal Licence holders) can be given as late TENs (see below for more information on late TENs).
TENs can only be given by persons over the age of 18.
If an event is expected to attract more than 499 people, or last longer than 168 hours, or if it is intended to use the same premises to provide licensable activities on more than 12 occasions or 21 days per year, a Premises Licence will be required.
For a standard TEN, you must give at least 10 clear working days' notice between submitting the TEN and the first day of the event.
Application evaluation process
Licensing authorities can accept a limited number of 'late TENs' after the normal 10 working day cut-off.
TENs served on any party (licensing, police or environmental health) 5-9 working days before the start of the event will be classed as late TENs and will be subject to special provisions. The late TENs rules will apply even if two of the three parties received their copies on time.
Only two late TENs per person per calendar year can be given (or ten with a Personal Licence). Any further late TENs given beyond this limit will be rejected. This limit applies nationwide - if you have given your late TENs to another licensing authority, you will not be able to give any in Cheltenham.
If police or environmental health noise officers object to a late TEN, the event will be immediately vetoed. There is no provision for a hearing, nor to appeal against the decision.
There remains no discretion to accept any TEN which has not been given to all parties at least 5 full working days before the start of the event.
Find information on relevant trade associations.