Planning policy privacy statement

Why we collect information about you

  • The Neighbourhood Planning (General) Regulations 2012 (as amended) requires councils to consult the public on Neighbourhood Plans
  • We collect information from you when you respond to a consultation and the information is kept on a consultation database so that we can contact you when we consult on future iterations or reviews of the Neighbourhood Plan
  • If you respond to a consultation we will ask you if you want your details retained so that we can notify you of other key stages. You can also ask to be notified without submitting a consultation response at any time
  • As the Neighbourhood Plan progresses we may also ask you if you want to be notified when the plan is submitted for public examination
  • You have the right to withdraw your consent at any time by emailing [email protected] and we will stop contacting you

What information do we collect about you?

  • Personal data such as name, postal address, organisation, email address, telephone number(s), planning agent (if applicable)
  • Your response to the Neighbourhood Plan consultation

Who do we share the information with?

  • The information that you provide is separated into two types of data a) personal data b) your consultation response
  • Responses to consultations are used to inform future stages of plan making and ultimately become evidence for public examination of plans. These will be shared on the council’s website. Any published responses will not include your personal information
  • Your personal information will not be made publically available, but is shared with the examiner of the Neighbourhood Plan. They will use this information to contact you regarding your Neighbourhood Plan consultation response both generally (unless you have not asked to be so notified) and where legally required under the Neighbourhood Planning (General) Regulations 2012 (as amended)

Is any information transferred to or stored on servers based outside the European Economic Area?

  • The information is stored on servers based in the UK

How long do we keep your information?

  • Consultation responses are kept for the length of the plan making process
  • Responses and personal data will be kept for up to 6 years
  • Responses and contact details of people who submit a response to the NDP consultations will be kept for 6 years unless we are requested to remove them by the consultee
  • After 6 years, personal data will be removed and consultation responses will be kept and archived in the public interest for historical research and sent to the public archive

Who do we collect information from?

We collect the information from members of the public, statutory bodies and those in the development industry who wish to respond to Neighbourhood Plan consultations

What are the consequences if we do not collect the data?

The council has a statutory planning obligation to consult on NDPs as set out in the Neighbourhood Planning (General) Regulations 2012 (as amended). If you withdraw consent to the council then your comments may not be taken into account and you may not be kept informed in terms of the progress with the NDP. If you withdraw your consent after the plan has been ‘made’ your comments will need to be retained as evidence and for historical research, but your personal data will be removed.

Are any decision about you made by automatic means?

No automated decisions are made about you.