Planning and development privacy data

Why we collect information about you

• The Town and Country Planning (Local Planning) (England) Regulations 2012 requires councils to consult the public on Local Plans, of which the Cheltenham Plan forms part of.
• The Cheltenham Plan is a Development Plan Document that is being prepared by Cheltenham Borough Council.
• We collect information from you when you respond to a consultation and the information is kept on a Cheltenham Plan consultation database so that we can contact you when we consult on future iterations or reviews of the plan.
• If you respond to a consultation we will ask you if you want your details retained so that we can notify you of other key stages of Cheltenham Plan progression. You can also ask to be notified without submitting as consultation response at any time.
• As the Cheltenham Plan progresses we may also ask you if you want to be notified when the plan is submitted to the Secretary of State for public examination.

You have the right to withdraw your consent at any time by emailing localplan@cheltenham.gov.uk and we will stop contacting you.

What information do we collect about you?

• Personal data: Name, postal address, organisation, email address, telephone number(s), planning agent (if applicable).
• Your response to the Cheltenham Plan consultation.

Who do we share the information with?

• The information that you provide is separated into two types of data a) personal data b) your consultation response.
• Responses to consultations are used to inform future stages of plan making and ultimately become evidence for public examination of plans. These will be shared on the council’s website. Any published responses will be redacted to exclude your personal information.
• Your personal information will not be made publically available, but is shared with the Inspector of the Cheltenham Plan and their Programme Officer. They will use this information to contact you regarding your Cheltenham Plan consultation response both generally (unless you have not asked to be so notified) and where statutorily required under the Town and Country Planning (Local Planning) (England) Regulations 2012.

Is any information transferred to or stored on servers based outside the European Economic Area?

The information is stored on servers based in the UK.

How long do we keep your information?

• Consultation responses are retained for the length of the plan making process.
• Responses will be removed upon adoption of the plan and following the clearance of any legal challenge periods.
• Responses and contact details of people who submit a response to Cheltenham Plan consultations will be retained for 6 years unless we are requested to remove them by the consultee.
• After 6 years, personal data will be removed and consultation responses will be retained and archived in the public interest for historical research and sent to the public archive.

Who do we collect information from?

We collect the information from members of the public, statutory bodies and those in the development industry who wish to respond to the Cheltenham Plan consultations.

What are the consequences if we do not collect the data?

The council has a statutory planning obligation to consult on local plans as set out in The Town and Country Planning (Local Planning) (England) Regulations 2012. If you withdraw consent to the council before the plan is submitted to the Secretary of State your comments will not be taken into account and we will not be able to advise you of any future consultations. If you withdraw your consent after the plan has been adopted your comments will need to be retained as evidence and for historical research, but your personal data will be removed.

Are any decision about you made by automatic means?

No automated decisions are made about you.