Licensing committee privacy statement

Why we collect information about you

The council’s licensing committee operates in a quasi–judicial way which means that it must determine applications based on its individual facts and evidence.In order for the licensing committee (including sub-committees established) to discharge its functions properly and lawfully, it must be in receipt of relevant information about the application it is determining.

What information do we collect about you?

The licensing committee may collect information about:

  • you (name, previous names, address, contact details, NI number, date and place of birth, DVLA driving licence details, photograph, vehicle insurance details and/or company/corporate information including details of directors and registration details)
  • your medical fitness, history and circumstances
  • any recorded criminal history that relates to you (including details of current and/or previous criminal convictions, formal cautions, endorsements and previous and/or current criminal investigations)
  • any licensing history that may be relevant to you (such as details of licences previously held with other licensing authorities, the outcome of those applications, any formal or informal enforcement action taken and/or the outcome of any such action)
  • your eligibility to remain and/or work in the UK
  • financial information relating to your application including information including bank account information, funds raised and company and/or charity accounts
  • any relevant professional qualifications you hold
  • any other information that has arisen as a result of a complaint or allegation

(The type of information the licensing committee may collect will vary depending on the type of application its is determining)

Who do we share this information with?

  • Elected Members who have been selected to sit on a licensing committee
  • Internal council officers who are required to attend a licensing committee hearing (legal officer, democratic services officer and licensing officer(s))
  • Unless the committee is in closed session, members of the public who attend a licensing committee hearing
  • Minutes, reports and appendices relating to council meetings and/or committees are publically available on the council’s website.  Background papers are not published on the council’s website but are available for public inspection.
  • Any other people who attend a licensing committee hearing such as:
    • people who made representations in relation to an application
    • anybody appearing as a witness
    • solicitors or other people representing any party before the committee hearing

Is there any information transferred to or stored on servers based outside the EEA?


How long do we keep your information?

Minutes and reports relating to council meetings and/or committees is publically available on the council’s website for six years and is retained permanently after that and is available for inspection at the council offices or county archive.

Background papers accompanying reports will be retained in hard copy for four years and are available for public inspection.

Who do we collect information from?

  • Licence holder/applicants who appear before a licensing committee
  • Council records
  • Witnesses
  • People who have made representation(s) in relation to an application

What are the consequences if we do not collect the data?

The council will be unable to fulfil its statutory obligations to assess your suitability and eligibility to hold a licence.

Are any decisions about you made by automatic means?