Submitting or signing a petition privacy statement

Why we collect information about you

We collect information from you as petition organiser in order that we can validate and accept your petition and communicate with you regarding the procedures as set out in the council’s petition scheme. The legal basis for us collecting this information it to perform a task in the public interest, namely the maintenance of records associated with a public meeting.

We collect information from members of the public in order that we can verify that you are a valid signatory to the petition.

What information do we collect about you?

We collect information about:

  • You as a petition organiser (name, address and contact details and any organisation you represent)
  • You as a petition signatory (name and address and signature on hard copy petition)
  • You as e-petition organiser or signatory (you will be required to first  register on the system by giving your name and address)

Who do we share this information with?

  • Petition administrators in Democratic services and the relevant service area in the council dealing with the petition
  • Your name as petition organiser will not be published in the agenda or minutes of the meeting but will be made available to a member of the public on request.

Is there any information transferred to or stored on servers based outside the EEA?


How long do we keep your information?

  • Paper petitions and organiser details are held for one year after they have been submitted and then destroyed.
  • Online petitions will be held on the website for one year.
  • Your registration details will be retained so that you do not have to re-register in the future but will not be visible to the public.

Who do we collect information from?

You as petition organiser or signatory to a petition.

What are the consequences if we do not collect the data?

We would not be able accept petitions under the terms of our petition scheme.

Are any decisions about you made by automatic means?