Public questions privacy statements

Why we collect information about you?

We collect information in order that we can verify that you are entitled to ask a public question at council meetings or one of its committees under the terms of the Council’s constitution and in order that we can communicate with you about the process.

The legal basis for us collecting this information it to perform a task in the public interest, namely the maintenance of records associated with a public meeting.

What information do we collect about you?

We collect information about:

  • You - name, address, contact details (usually email address)

Who do we share this information with?

  • Officers in democratic services
  • Your name will be on the list of public questions and in the minutes of the meeting published on our website
  • Some of our meetings may be webcast so if you do not want to appear on this please advise democratic services before the meeting

Is any information transferred to or stored on servers based outside the EEA?


How long do we keep your information?

We will retain your name on our files for one year in case of any enquiries so that we can cross reference it with the minutes but your contact details will be deleted once the minutes of that council or committee meeting have been approved and/or any correspondence with you has ceased.

Who do we collect information from?


What are the consequences if we do not collect the data?

  • We would not be able to accept your question if we cannot verify that you are a registered elector in the borough or communicate with you regarding the process
  • Our records associated with a public meeting would be incomplete.

Are any decisions about you made by automatic means?