Register of members interest privacy statement

Why we collect information about you

We collect information about members interests in order to satisfy regulatory and legislative requirements relating to the Localism Act 2011 – register of interests of yourself and your spouse and details of any hospitality received in your role as councillor.

What information do we collect about you?

We collect information about:

  • You (your disclosable pecuniary interests and any other relevant personal interests)
  • Your spouse/partner’s disclosable pecuniary interests

Who do we share this information with?

  • The council’s monitoring officer and democratic services officers
  • The public – all Members ROI are available for public inspection and may also be displayed on the council’s website (although this is not currently done)

Is there any information transferred to or stored on servers based outside the EEA?


How long do we keep your information?

Ex-members records are destroyed one year after they retire or are not re-elected.

Existing members’ old records are kept for up to three years when replaced by a new one.

Gifts and hospitality register maintained for four years for existing members and ex-members destroyed after one year.

Who do we collect information from?

You (Members and co-optees)

What are the consequences if we do not collect the data?

The council would be unable to fulfil its statutory obligations and there would be a lack of openness and transparency in the democratic process.

If we do not retain the information for the specific retention periods we would be unable to deal with any challenges to decisions made or referral to Standards Committee.

Are any decisions about you made by automatic means?