Food safety - registration and inspection privacy statement

Why we collect information about you

We collect information to undertake registration and inspection of food businesses.

This is a statutory obligation undertaken by the council in accordance with the Food Safety Act 1990 and Food Safety and Hygiene (England) Regulations 2013.

What information do we collect about you?

We collect information about:

  • You (name, address, responsibilities within business)
  • Your food handlers (name, training)
  • Your food business (structure, layout, equipment, processes)

Who do we share the information with?

  • Food Standards Agency
  • Public Health England
  • Animal and Plant Health Agency
  • Care Quality Commission
  • Other Food Authorities including Primary Authorities
  • Gloucestershire Constabulary – occasionally we get requests from the police for information that will assist them in investigating and preventing crime. We can share your information with the police if the law allows us too.
  • Internal council departments who require access to your information for the purpose of administration, regulation and law enforcement. From time to time we may share your information with other council departments if the law allows us to do so.
  • Cabinet Office (as part of the National Fraud Initiative). The council has a legal duty to submit information to the government as part of the National Fraud Initiative (NFI).You can read about the type of information we have to disclose to the NFI on their website.
  • HM Revenue & Customs - The council has a statutory duty under schedule 23 of the Finance Act 2011 to submit returns to the HMRC.

Is any information transferred to or stored on servers based outside the European Economic Area?


How long do we keep your information?

We keep information about you for six years plus current from registration of the food business.

Who do we collect information from?

  • You
  • Head and registered offices of food business
  • Other food authorities including Primary Authorities

What are the consequences if we do not collect the data?

The council will be unable to fulfil its statutory obligations to register and inspect food businesses within its area.

Are any decision about you made by automatic means?