Occupational safety - Accident investigation privacy statement

Why we collect information about you

We collect information to undertake the investigation of workplace injuries, diseases and dangerous occurrences.

This is a statutory obligation undertaken by the council in accordance with the Health and Safety at Work etc Act 1974 (as amended)

What information do we collect about you?

We collect information about:

  • You (name, address, responsibilities within business)
  • Your employees (name, training)
  • Your workplace (structure, layout, equipment, processes, practices)

Including special categories of information:

  • Your health condition in relation to the incident
  • Your views, beliefs and opinions along with membership of organisations
  • Criminal Convictions

Who do we share the information with?

  • Health and Safety Executive
  • Care Quality Commission
  • Public Health England
  • Gloucestershire Fire Authority
  • Other Local Authorities including Primary Authorities
  • Gloucestershire Constabulary – occasionally we get requests from the police for information that will assist them in investigating and preventing crime. We can share your information with the police if the law allows us too.
  • Internal council departments who require access to your information for the purpose of administration, regulation and law enforcement. From time to time we may share your information with other council departments if the law allows us to do so.
  • Cabinet Office (as part of the National Fraud Initiative). The council has a legal duty to submit information to the government as part of the National Fraud Initiative (NFI).You can read about the type of information we have to disclose to the NFI on their website.
  • HM Revenue & Customs - The council has a statutory duty under schedule 23 of the Finance Act 2011 to submit returns to the HMRC.

Is any information transferred to or stored on servers based outside the European Economic Area?


How long do we keep your information?

We keep health accident investigation data indefinitely.  

We keep other accident investigation data six years + current

Who do we collect information from?

  • You
  • Your employees
  • Your employeer
  • Your medical advisor (with your permission)
  • Head and registered offices of businesses
  • Health and Safety Executive
  • Other local authorities including Primary Authorities
  • Members of the public
  • Your customers

What are the consequences if we do not collect the data?

The council will be unable to fulfil its statutory obligations to investigate workplace accidents

Are any decisions about you made by automatic means?