Occupational safety - Adverse work equipment reports privacy statement

Why we collect information about you

We collect information to monitor and if necessary investigate defective lifting work equipment in your workplace.

This is a statutory obligation undertaken by the council in accordance with Health and Safety at Work etc Act 1974 as amended.

What information do we collect about you?

We collect information about:

  • You (name, address, responsibilities as the duty holder)
  • Your workplace (equipment, processes, practices)

Who do we share the information with?

  • Health and Safety Executive
  • Other Local Authorities including Primary Authorities
  • Gloucestershire Constabulary – occasionally we get requests from the police for information that will assist them in investigating and preventing crime. We can share your information with the police if the law allows us too.
  • Internal council departments who require access to your information for the purpose of administration, regulation and law enforcement. From time to time we may share your information with other council departments if the law allows us to do so.
  • Cabinet Office (as part of the National Fraud Initiative). The council has a legal duty to submit information to the government as part of the National Fraud Initiative (NFI).You can read about the type of information we have to disclose to the NFI on their website.
  • HM Revenue & Customs - The council has a statutory duty under schedule 23 of the Finance Act 2011 to submit returns to the HMRC.

Is any information transferred to or stored on servers based outside the European Economic Area?


How long do we keep your information?

We keep all adverse reports received for 6 years + current.

Who do we collect information from?

  • You
  • Your employees
  • Head and registered offices of businesses
  • Health and Safety Executive
  • Other local authorities including Primary Authorities

What are the consequences if we do not collect the data?

The council will be unable to fulfil its statutory obligations to monitor and investigate defective workplace equipment.

Are any decisions about you made by automatic means?